Vendors & exhibitors
For non-food booths, artists, makers and community businesses.
Single-event policies currently start at $49. Annual options are also available.
Explore vendor policies ↗CULTURE FEST 2027
Your festival plan.
Everything in one place. Open a section for maps, requirements and your next steps.
Oceanside, CA
Ready by February 12, 2027 · Complete your applications, approvals and required documents.
Working plan · Final placements, access and individual assignments will be confirmed.
Event-day schedule
Festival open · 1–6 PM
Festival opens.
Festival closes.
Detailed performance times will be announced later.
Setup & load-out
Before the doors open
Rental crew installs canopies, tables and chairs. Exact access window awaits facility confirmation.
Vendor and gallery check-in, unloading and setup; volunteer assignments.
Final safety and sound checks, lunch/rest break and team briefing. Ready in position before opening.
After the festival
- 6–7 PM is the proposed cleanup window, subject to facility access. Wait for the load-out instruction before moving vehicles.
- Final walk-through: collect artwork, remove stock and waste, check turf and track, and sign out with the team.
Venue & map
El Camino High School Football Field
400 Rancho del Oro DriveOceanside, CA 92057
- 1Vendor canopies on grass
- 2Kids’ activities + obstacle courses
- 3Sports + all-ages games
- 4Track performances, home side
- 5Food court outside the entrance
- 6Home bleachers for seating
Aerial imagery: Esri World Imagery, retrieved October 30, 2026. Overlay positions are approximate.
Get directions ↗Vendor walk
Walk the grass perimeter beside the track to browse student and community vendors. Canopies stay on the turf, with planned openings for circulation and performances.
50Initial vendor target
51Illustrated positions at 15 ft spacing
360 × 160 ftNominal field, including end zones
Two active halves.
One half is for inflatables, obstacle courses and kids’ activities. The other is for mini soccer, capture the flag and other sports or friendly competitions.
Space to watch and perform.
Watch from the home bleachers. Performances use the regular track in front of them, with no raised stage. The live-band location is still to be assigned.
How were the booth numbers calculated?
A 10 × 10 ft canopy at a 15 ft center-to-center spacing leaves about 5 ft between canopy edges, before weights and access are checked. The model includes a 100 ft home-side opening and 20 ft crossings.
| Field edge | Positions |
|---|---|
| Home side | 17 |
| Opposite side | 22 |
| Two ends | 12 |
| Total | 51 |
A tighter 12.5 ft spacing produces 62 geometric positions. Up to 60 remains a planning option only, pending measurement, equipment clearances and venue approval.
All equipment and activities remain subject to district approval and the final safety plan.
Food court
The food court is on the existing basketball courts outside the stadium entrance—not on the football field. Use both court areas for food vendors, food trucks and a place to eat.
Truck locations, customer lines, tables and clear routes will be set after measuring the courts and confirming access. A food-vendor maximum has not been established.
Food-vendor paperwork ↗
Parking & arrival
Four campus areas are included in the aerial parking study. Follow the final event signs and instructions when you arrive.
Estimated campus total415–500marked spaces before allocations
| Area | Estimate |
|---|---|
| P1 Northwest / front | 65–85 |
| P2 North / northeast | 100–115 |
| P3 Southwest lot | 55–70 |
| P4 South rows + edge | 195–230 |
An example allocation of 105 spaces for vendors, volunteers, performers and operations leaves about 310–395 for general attendees.
These are aerial estimates, not a counted or reserved parking inventory. Current lot access, accessible parking and construction closures still need an on-site check.
Canopy, table & chairs
Your space, simply set up.
The event’s setup company will install the rented canopy, table and chairs before vendor arrival. Bring your products, display materials and approved extras.
- Canopy
- 10 × 10 ft / 3.05 × 3.05 m
- Table
- 6 × 2.5 ft / 1.83 × 0.76 m
- Chairs
- 2
Equipment sizes are planning assumptions. Confirm the rental dimensions, weights and turf protection with the setup company. Keep products and equipment within your approved space.
Read the vendor guide ↗Art gallery & display setup
Give each artwork room to be seen. Use freestanding grid panels, clear labels, table displays and easels to create an easy route through the gallery.
Display example
Two adjoining 10 × 10 ft bays make a 20 × 10 ft display area. Grid panels are illustrated at 3 ft wide; actual panel height, base width and ballast must be confirmed.
What artists should prepare
Artwork count and dimensions, display method, artist/title labels and any requested equipment. Share these before placement is confirmed.
This is a display concept, not a confirmed gallery location or aisle-clearance plan. The final layout must account for stable panel bases, accessible circulation, wind and artwork protection.
Read the art-gallery guide ↗Ways to take part
Vendor guide
Bring your business, products or community organization to Culture Fest.
Registration records your interest. Your place is confirmed separately.
Before the event
- Business name, contact person, website or social profile.
- Products or services, food/non-food category and space or equipment needs.
- Any requested insurance certificate, endorsement and food-permit documents.
On the day
- Your vendor fee includes a rented canopy, table and chairs. Our event company sets them up before vendors arrive.
- Vendor setup: 10 AM–12 PM. Final checks and a break: 12–1 PM.
- Public event: 1–6 PM. Pack down after 6 PM.
- Planned booths are on the grass beside the track. Food vendors are on the basketball courts outside the stadium entrance, not on the field. Gate, unloading, booth assignments and equipment details will be shared after approval.
Does my RSVP reserve a booth?
No. RSVP records your interest. The event team must separately approve your vendor participation.
When do I pay?
After approval, use your unique vendor payment key. Fees are discussed privately; your approved reference states your arrangement. Payment alone does not approve a booth. Complete all paperwork, approval and payment by February 12, 2027.
What is included in the vendor fee?
Rental of a canopy, table and chairs, set up by our event company before vendors arrive. Any additional equipment needs should be included with your application.
Register your interest
Volunteer guide
A volunteer-led celebration, made possible by 60+ volunteers each year.
Registration records your interest. Your place is confirmed separately.
Before the event
- Your preferred jobs, availability and any access or support needs.
- Choose from welcome/check-in, parking support, vendor help, activities, media, hospitality and cleanup. Final assignments come from your coordinator.
- Expectations acknowledgment and parent/guardian consent where applicable.
On the day
- Check your assigned arrival time and meet your coordinator before starting.
- Work your confirmed shift, take assigned breaks and report questions or safety concerns to your lead.
Availability options: setup 10 AM–12 PM; festival 1–3:30 PM or 3:30–6 PM; cleanup after 6 PM. These are planning blocks, not assigned shifts. Complete your volunteer agreement and required permissions; duties are assigned at check-in.
Does selecting Volunteer assign me a shift?
No. It records your interest. A coordinator will confirm your role, shift and meeting point.
Register your interest
Performer guide
Share music, dance, spoken word or another talent with the community.
Registration records your interest. Your place is confirmed separately.
Before the event
- Performance type, individual/group name, group size and a short description.
- A recent sample, expected length, audio track and technical needs for review.
- Family-friendly content and parent/guardian consent where applicable.
On the day
- Your approved packet will include arrival, sound check, performance area and run-of-show details.
- Performances are planned on the track in front of the home bleachers. Specific slots and technical arrangements are still being finalized.
Is a performance slot guaranteed?
No. The team reviews submissions and confirms the program separately from RSVP.
Register your interest
Art-gallery guide
Help create a gallery of student and community creativity.
Registration records your interest. Your place is confirmed separately.
Before the event
- Artist name, portfolio link and a description of your artwork or live art.
- Number, dimensions and medium of works; display and equipment needs.
- Tell us whether you can bring easels, panels or tables, and whether you plan to sell work.
On the day
- Approved exhibitors receive placement, arrival and display instructions.
- Artwork and labels should match the materials reviewed by the gallery coordinator.
Am I approved when I select Art Gallery?
No. That saves your interest. The gallery coordinator reviews the work and confirms exhibit space.
Register your interest
Fashion-walk guide
An all-ages celebration of heritage, personal style and cultural expression.
Registration records your interest. Your place is confirmed separately.
Before the event
- Participant contact details and whether you are a new or returning participant.
- An outfit photo, fitting or support needs, and parent/guardian consent where applicable.
- 2027 outfit arrangements, fittings and any approved costs will be confirmed by the fashion coordinator.
On the day
- Your packet will include rehearsal, lineup, route, music cues and arrival instructions.
- Keep your approved outfit and follow your coordinator’s walking and safety instructions.
Do last year’s outfit fees still apply?
No 2027 outfit fee has been announced here. Wait for the current coordinator’s confirmed instructions.
Register your interestDetailed applications and private document uploads are being finalized. Register your interest now; we’ll share the next steps.
2027 preparation briefing: dates and joining instructions will be shared with registered participants.
Vendor paperwork & permits
Your insurance checklist.
- Insurance certificate (COI)
- Additional-insured endorsement
Food vendors also submit their applicable food permit.
Tell us what you’re bringing+
- Non-food: business/organization name, approved products or services, booth category, equipment, power and access needs.
- Food or drink, including samples: menu, preparation method, food-permit category and equipment. Food belongs in the basketball-court food area outside the stadium.
- Your RSVP is an interest registration. Your application and documents must be reviewed before your booth is confirmed.
Insurance certificate + endorsement+
- Published OUSD baseline: $1,000,000 combined single-limit liability and a $2,000,000 minimum aggregate. Ask your insurer to confirm the exact coverage required by the approved 2027 agreement.
- Provide the certificate of insurance AND a separate endorsement naming OUSD as additional insured. A name on the certificate alone is not the endorsement.
- Coverage must include your actual activities and approved setup/event/load-out dates. OUSD also requires outside-vendor coverage for the organizing group; confirm its exact legal name and endorsement wording with the team before purchase.
Certificate holder / additional insuredOceanside Unified School District
Attn: Facility Use Office
2111 Mission Ave.
Oceanside, CA 92058
Attn: Facility Use Office
2111 Mission Ave.
Oceanside, CA 92058
Food-vendor permit+
- The County requires temporary-event approval for food or beverages sold or given to the public. Confirm the correct category for a booth, truck, samples or an existing annual permit with the County.
- Submit complete applications at least 30 days before the event. Coordinate with the event team: the organizer’s event filing and each vendor’s permit are separate requirements. Do not reuse a 2026 permit number.
- Follow the County’s booth, handwashing, food-protection and inspection checklist for your operation. Current fees and permit decisions come from the County.
Review, corrections and approval+
- By February 12: submit the application, signed expectations, required permissions, COI, endorsement, food documents if applicable, and privately agreed payment. Resolve missing items before this deadline.
- Ask info@culturefestx.co for the current private submission instructions. Do not post insurance, signatures, student details or personal contact information in the public RSVP list.
- Fees are arranged privately. Pay only after approval using your assigned vendor key. Payment or insurance purchase alone does not confirm participation.
Receive your arrival packet+
- The final packet will confirm check-in, unloading, parking, your booth number, provided rentals, approved power and your load-out instructions.
- Planned vendor setup is 10 AM–12 PM; final checks and a break are 12–1 PM; the festival is 1–6 PM. No early packing while guests are present.
The organizing team handles the facility reservation. Ask info@culturefestx.co for the current private document-submission instructions.
Find event-linked insurance options below ↓Insurance Canopy · coverage options
Confirm your coverage, certificate and endorsement requirements before buying. Existing coverage can be submitted for review; an attendee RSVP does not itself require an insurance purchase.
Select your insurance category.
Food & concessions
For food vendors, concessions and food-truck businesses.
Annual food-business coverage is listed from $25.92/month. This is a monthly price for an annual plan, not a one-event price.
View food insurance options ↗Performers & DJs
For musicians, bands, DJs and other entertainment businesses.
Event and annual entertainer policies are available.
Explore performer policies ↗
Photo & video
For photography and videography businesses participating in the event.
Event and annual photo/video policies are available.
View photo/video options ↗Provider-listed starting prices may change. Insurance Canopy confirms your quote, coverage, billing period and policy terms.
Can’t find the policy you need? Extended policy list ↗
Certificate & paperwork requirements
General liability: $1,000,000 per occurrence and $2,000,000 aggregate minimum.
Certificate holder and additional insured: Oceanside Unified School District, Attn: Facility Use Office, 2111 Mission Ave., Oceanside, CA 92058.
Include the separate additional-insured endorsement page, not only the certificate. All vendors submit a COI; food vendors also submit their applicable San Diego County food permit.
Culture Fest · March 14, 2027 · El Camino High School Football Field, 400 Rancho del Oro Drive, Oceanside, CA 92057. Setup starts at 10 AM; the public event is 1–6 PM, with cleanup afterward. Tell your insurer about setup and cleanup coverage.
Submit your documents by February 12, 2027. Student vendors should confirm the school/guardian coverage arrangement with the event team before buying a policy.
OUSD facility-use requirements ↗
Upload my insurance documents ↗A few helpful answers.
I already have insurance. Do I need to buy again?
Send your existing COI for review. The event team will check whether it meets your approved participation requirements before asking for anything else.
Does everyone attending need a policy?
This page is for participants whose role requires insurance. Your participant packet will explain what applies to you. An attendee RSVP alone is not an insurance purchase requirement.
What should be on my certificate?
List Oceanside Unified School District as certificate holder and additional insured, and include the endorsement page. The complete wording and coverage limits are shown in the requirements above.
Who can help with a policy?
For policy, coverage or billing questions, contact Insurance Canopy at 844-520-6993. For Culture Fest participation and document questions, contact info@culturefestx.co.
Campus rules & activity approval
Keep it family-friendly+
- Use respectful language, displays, clothing, music and products. No hate, harassment, explicit sexual content or graphic violence.
- No alcohol, drugs, tobacco, smoking or vaping on campus. Bring only the products, activities and equipment approved for your role.
Participation and fundraising stay voluntary+
- Do not require students to fundraise or donate as a condition of participation. Student-vendor arrangements will be confirmed separately without treating a donation as mandatory.
- Do not organize door-to-door sales by students under 16 without the required team and adult supervision. Food sales must follow district restrictions around the school day and the approved event schedule.
Children and youth+
- Parents and guardians remain responsible for their children. Event volunteers are not a childcare service and must not be alone with a minor or take a child into a private space.
- Keep interactions visible and connected to assigned duties. If a child needs help, notify the designated event lead or school staff and follow the reunification procedure.
- Get parent/guardian permissions required for participating minors. Follow the event’s photography and media-consent instructions.
Safe spaces and activities+
- Keep exits, accessible routes and track lanes clear. No vehicle access, stakes, equipment changes or power connections without approval.
- Activity operators must receive approval for equipment, insurance, supervision and safety arrangements before February 12. No activity is approved merely because it appears in a concept image.
- OUSD’s prohibited examples include dunk tanks, pie-in-the-face activities and on-site car washes. Do not advertise these attractions.
- Inflatables are conditional, not automatically approved: confirm permission forms, operator insurance and hold-harmless documents, inspections, direct adult supervision, safe weather and a district-approved anchoring method for this turf.
If something goes wrong+
- For an emergency, call 911 and alert school staff and the event lead. Follow authorized staff instructions; do not improvise medical care or child supervision.
- Report spills, damaged equipment, missing children and access barriers promptly. The final packet will identify the help point and day-of contact.
Team & day-of coordination
One admin manages applications, approvals and follow-up. Day-of tasks can be delegated; final names and private contacts will be shared in the team packet.
OUSD publishes a 60-day lead time, deposit and Board approval requirement for stadium requests. For March 14, the reference date is January 13, 2027. Confirm with Facilities; the February 12 readiness deadline does not replace venue approval.
Readiness checklist
- Confirm your assigned area, schedule and event-day contact with the event organizer.
- Review your roster, supplies and accessibility or safety escalation plan.
Day-of responsibilities
- Welcome/check-in: use the approved roster, direct arrivals and keep a manual backup.
- Vendors/food: direct approved vendors to assigned spaces and coordinate unloading and clear routes.
- Program/sound: test audio, prepare cues and introductions, and follow confirmed timing. No raised stage.
- Gallery/fashion: confirm labels, display stability, artwork returns, walking route, lineup and required permissions.
- Activities/sports: use approved equipment and supervision, keeping games separate from vendor access.
- Volunteers/hospitality: assign duties, breaks and water; maintain waste collection and finish a final walk-through.
The final packet will identify check-in, emergency contacts, accessible routes, restroom access, weather decisions and load-out arrangements. For emergencies call 911 and alert school staff and the event lead.
Need help?
info@culturefestx.coFor financial questions, contact Morie Williams at the same email.